Chris Banks has written to people who made representation regarding Guildford Local Plan, which is reproduced below:
Guildford Borough Council – Local Plan
I am contacting you as a duly made representor to the Local Plan i.e. you submitted comments to a Regulation 19 consultation on the Submission Local Plan.
As you are aware, an examination will be held to consider the soundness of the plan. The Secretary of State has appointed an independent Inspector, Mr Jonathan Bore MRTPI, to conduct the Examination.
Programme Officer Role
I have been appointed as the independent Programme Officer working under the Inspector’s direction. The Programme Officer is responsible for managing the day to day arrangements of the examination process before and during the period of the examination, recording all documents submitted, arranging for the inspection of sites by the Inspector and dealing with correspondence on his behalf to those who have made representations, including requests for and exchange of all statements. This will include any communication or correspondence between the Inspector and the Local Planning Authority.
For more guidance on the examination procedure and my role, The Planning Inspectorate has produced a booklet ‘Examining Local Plans Procedural Practice’. A copy of this document is available for viewing or to download on the Planning Inspectorate’s Planning Portal web site:
Hearing Dates and next steps
The examination hearings will open on 10.00am, Tuesday 5 June in the Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB.
The Inspector will publish Matters, Issues and Questions plus Guidance Notes for participating in the hearings including the procedure for submitting written hearing statements. We will also publish a hearings programme, with details of what matter will be heard on which days and liaise with parties who wish to take part in the discussion.
Examination Updates and Documents
All pertinent updates are published on the examination webpage: www.guildford.gov.uk/newlocalplan/examination Check for details of the examination programme and any new documents submitted to the Inspector. A full set of paper examination documents can be found in the reception area at Guildford Council Offices. If you require any assistance accessing documents relating to the Local Plan, please contact me.
Email is the preferred method of communication; it’s cost-effective, traceable and an accepted method for formal communication. Should you wish to be added to our list for examination updates please contact us at email@example.com with your preferred email address. It is helpful to quote your unique reference on all examination correspondence. This can be found at the top of this letter.
My usual working hours are between 9am and 5pm but happy to deal with a reasonable level of queries outside of those times, I understand some people may not have the opportunity to contact me during work hours.